Moving to SharePoint without losing how your team works
Most SharePoint migrations fail for the same reason: the folders move and the habits do not. People keep emailing attachments, the shared drive quietly stays alive, and six months later you are paying for both.
What usually goes wrong
A migration tool will copy your files overnight. That part is easy, and it is not the part that fails. What fails is everything around it: permissions that nobody can explain, four folders called Final, a naming convention that existed in one person’s head, and a team that was never told why any of this was happening.
The result is a SharePoint nobody uses and a shared drive nobody can switch off.
How we do it instead
- We look first. What is actually in there, who opens it, and what has not been touched in three years. Usually a third of it does not need to move at all.
- We map permissions to people, not folders. Who should see HR, who should see finance, who should see case files. In writing, approved by you, before anything moves.
- We move one team at a time. Not the whole organization on a Friday night. The first team proves the structure works; the rest follow a pattern that has already been tested.
- We turn the old drive read-only, then off. With a date, communicated in advance, so nobody is surprised.
What it costs
It depends on how much there is and how tangled the permissions are, which is why nobody can quote it honestly from a web form. A small organization with one file server and clean folders is a different job from one with fifteen years of departmental drives.
Tell us roughly what you have and we will come back with a number and a timeline. Not a discovery call first.
If you are a nonprofit
You may qualify for Microsoft 365 Business Premium at nonprofit pricing, or free for your first ten seats. We claim it for you as part of the work rather than leaving you to it. See Microsoft 365 for nonprofits.